Job Opportunities

Current Job Opportunties

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The Dalles Irrigation District – Office Manager

Exempt/Non-Exempt: Non-Exempt
Pay Range: $24-$34/Hour DOE
Effective Date: March 1st, 2024
Application deadline: May 31, 2024 or until filled

General Position Summary:
The Office Manager serves as the secretary, administrator, and human resource assistant under direction of the District Manager. This position will require the incumbent to effectively communicate daily activity to the District Manager and carry out assignments with specific deadlines to completion with minimal supervision.

Essential Functions/Major Assignments:

  • Answer and route incoming telephone calls, emails, and other correspondence.
  • Serve as receptionist/cashier; take payments and answer patron questions/concerns; provide excellent customer service.
  • Maintain and update customer account databases.
  • Process State and Federal reports and verify compliance with District Manager.
  • Respond to title company, realtor, City, and County water and land use information requests.
  • Maintain current electronic/ hardcopy accounts and assist District Manager in developing new customer account database.
  • Assist District Manager with updating technologies such as phone systems, computers, district webpage, etc.
  • Assist District Manager with creating an electronic filing system/database, scan and save all current hard files to database, and ensure ongoing files are stored in new database.
  • Provide radio communication/assistance to District Manager, Field Operations Supervisor, Field Operators, and Pumping Plant Operator.
  • Perform General Office Cleaning
  • Maintain the District’s fiscal accounting system in a manner consistent with established municipal accounting principles, practices, and in sufficient detail to produce adequate revenue, expenditure, and statistical data for management and audit purposes that meet statutory requirements. Responsible for preparing Monthly Reports for the Board regarding the financial integrity of the District and for providing the auditor with all information needed to reconcile and discrepancies and close the books.
  • Prepare checks and deposits; Reconcile monthly bank statements; Prepare budget report that details all expenditures and revenues for each budget account; Monitor expenditures and advise District Manager of budget status and ensuring conformance with budget provisions.
  • Maintain project cost accounting records, track reimbursable costs, and prepare reports needed for grants and project reimbursements.
  • Assist District Manager with preparing the application of grants as directed.
  • Attend Board Meetings; provide clerical and administrative support; Stay current on public meeting laws; prepare notices; assist with public elections; assist in organizing monthly, annual, and special meetings.
  • Process mail, notary, and order office supplies.
  • Maintain up-to-date customer information, vendor information, accounts payable and receivable records; post payments in QuickBooks and create deposits, input and process assessments, invoices, credits, reimbursements, and statements; process finance charges and statement fees; examine collections, file liens and releases.
  • Maintain up to date vendor files and accounts payable records; review receipts for proper coding and process accounts payable to ensure district stays in good financial standing.
  • Assist District Manager with continuously updating District’s policy handbook once developed.
  • Maintain employee files, assist District Manager with onboarding new hires, and stay current on new employment laws.
  • Assist District Manager with analyzing health insurance and other employee benefit options.
  • Process payroll, employment taxes, and State and Federal employment forms.
  • Prepare quarterly and annual payroll reports under direction of the District Manager.
  • Respond to and process garnishments and requests for employee information.
  • Assist District Manager with sensitive and confidential human resource matters.
  • Inform District Manager of new OSHA requirements and postings.
  • Attend out of town trainings relevant to the Office Manager position.

Secondary Functions:

  • Perform related duties and responsibilities as required.

Job Scope:

  • The Office Manager is a multi-functional position primarily in an office setting requiring continuous involvement with secretarial, administrative, and human resource duties. The office Manager is responsible for executing daily activity and regularly communicating needs, issues, and progress reports to the District Manager. The Office Manager will not be responsible for executive financial, human resource, or administrative decisions, as those will need approval by District Manager.

 

Supervisory Responsibility:
N/A

Interpersonal Contacts:

  • The Office Manager will have regular communication inside and outside of the organization to exchange ideas and gather information.

Specific Job Knowledge, Skill, and Ability:

  • Knowledge of accounting and ability to learn and follow all applicable laws pertaining to finance in Public Sector.
  • Knowledge of human resources and ability to learn and adhere to laws pertaining to human resources in Public Sector.
  • Knowledge of modern office practices and standard office equipment.
  • Knowledge of utility revenue, collections, and fiscal control practices.
  • Ability to comprehend and interpret new laws and regulations pertaining this public utility operation and special districts.
  • Must be well versed in QuickBooks and have ability to learn other accounting software.
  • Proficiency in Microsoft Suites such as word, excel, and outlook and ability to learn other software applications pertinent to this position.
  • Ability to work effectively with other employees, management, auditors, officials, and the public.
  • Proficiency in technical writing.
  • Possess excellent communication skills in writing and speaking.
  • Possess time management skills, ability to efficiently prioritize work tasks, and be organized.
  • Ability to maintain high degree of professionalism.

 
Education, Experience, and Certification/Licensure:
Required Qualifications

    • A minimum of 3 years’ experience with progressive levels of experience in a related environment which included duties and qualification consistent with the job description contained herein.

OR

    • An equivalent combination of education, training, and experience sufficient to successfully perform the essential duties of the job.

AND

  • Valid driver’s license and an insurable driving record required.

Desired Qualifications

  • Associates degree in Accounting or Business Administration or related fields strongly preferred.
  • Previous experience working for a public entity strongly preferred.
  • Previous experience assisting in the development of financial and administrative policies strongly preferred.

Working Conditions

  • This position operates in a professional office environment.
  • Position requires employee to be onsite to fulfill job duties.
  • Regular and reliable attendance is required for this position, including Board of Director meetings which may be in the evening.
  • Usual working schedule is Monday through Friday during regular office hours, though deviations from the regular schedule may happen with or without prior notice, including evenings, weekends, or holidays.
  • Routinely uses standard office equipment, especially computers and mobile devices.
  • In performance of the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear; and drive an automobile.
  • The employee must occasionally lift or move office products and supplies, up to at least 50 pounds.
  • This position may require travel primarily within the state of Oregon and may include overnight stay.

Appointees will be subject to completion of a standard probationary period.

The essential physical abilities described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skill required of all personnel so classified. This job description is not an employment agreement and/or an expressed or implied employment contract.  Management has the exclusive right to alter this job description at any time without notice.

To be considered as a candidate, please submit a completed and signed application, resume and cover letter describing why you are interested in the position and how your experience translates to meet the requirements of the position description.

Submit by email or postal service to:
[email protected]

Attn:
Weslee Cyphers, District Manager
The Dalles Irrigation District
3503 Olney Rd.
The Dalles, OR 97058

Three Sisters Irrigation District – Financial Administrative Manager

Three Sisters Irrigation District (TSID or District) is actively recruiting for the position of Financial Administrative Manager. Under management direction, the Financial aspect will oversee the District’s financial data and compliance by maintaining accurate books on accounts payable and receivable, collections and liens, payroll and taxes, daily financial entries, and account reconciliations. Perform accounting tasks such as monthly financial reporting, general ledger entries and adjustments, grant assistance and reporting, and general accounting duties. Also includes scheduling power on a daily basis for the three Hydroelectric plants. The administrative aspect will oversee office operations including answering phones, direct messages as appropriate, greet/assist office visitors, follow up on correspondence and assist with other duties as required and directed by the Board of Directors.

We are seeking the right financial/administrative person to effectively manage these resources moving forward. This position will report directly to the TSID Board of Directors.

Qualifications must include:
• QuickBooks desktop and online 4-5 years
• Knowledge of PC Windows OS
• Proficiency in Microsoft Office
• Excellent organization skills
• Able to work independently and as a team

The District offers a benefits package that includes:
• Salary starting at $58,240 – $66,560 DOE
• Paid vacation after one year
• Sick leave & 10 holidays
• Medical and Vision Benefits after 90 days

Work Schedule:
Monday – Friday 8 am – 5 pm, full-time
Position is open until filled.

Send cover letter and resume describing experience to:

TSID
PO Box 2230
Sisters, OR 97759

or by email to [email protected]

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